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    School-Based ACCESS Program (SBAP)

    Medicaid Administrative Claiming (MAC)

    For more information about Medicaid administrative activities, quarterly cost reporting, and other requirements for MAC.

    LEAs may receive reimbursement for expenditures related to administrative activities in support of school-based services or that directly support the MA Program, including outreach and care coordination. This process uses a combination of LEA-specific information (such as the LEA-specific Medicaid Eligibility Rate) and statewide factors (such as RMTS percentages) to calculate the reimbursement for an LEA.

    Costs are reported quarterly using a cash-based accounting method for Medicaid Administrative Claiming (MAC), using the dates expenditures were paid rather than the dates they were incurred.

    The LEA will be required to certify the LEA’s total actual incurred allowable costs and expenditures, including federal and non-federal share, and the availability of necessary public matching funds. The certification statement, or CPE form, will be included as part of the annual cost report and with each quarterly MAC claim.

    MAC reimbursement is direct deposited into the LEA’s designated bank account. These funds are not restricted by the Pennsylvania Department of Education, but are subject to federal funding SEFA reporting requirements as detailed in PDE’s Accounting Bulletin 2008-01.

    TIP: Ensure your LEA applies for an Unrestricted Indirect Cost Rate (UICR) at the time of Annual Financial Reporting with the Pennsylvania Department of Education. This rate is applied to your costs and boosts your ultimate reimbursement – only if you have one.

    Sivic Solutions Group (SSG), the current Commonwealth Contractor for SBAP services, provides the quarterly cost reporting system, e-SivicMACS, here: https://pasbap.ssghosting.com/MAIN/Home.aspx?m=0