Personal Care Services (PCS)

The CMS states that PCS consists of services supporting activities of daily living (ADL) such as movement, bathing, toileting, transferring, and personal hygiene or offers support for instrumental activities of daily living (IADL) such as meal preparation, money management, shopping, and telephone use.  For Pennsylvania this includes:

PCS claims submitted without a matching EVV visit will be denied.

Office of Long-Term Living (OLTL) Waivers

CHC 1915(c) Waiver, OBRA Waiver, and Act 150 Program (Includes Agency and Participant-Directed Services)

• Personal Assistance Services
• Respite (unlicensed settings only)
  
• Participant-Directed Community Supports
  

What EVV Vendor can Providers Use for Community HealthChoices (CHC)?

Providers serving participants who are already enrolled in one of the CHC Managed Care Organizations (MCOs) will have the option to use the MCO’s EVV system, HHAeXchange. A CHC-participating provider with its own internal EVV system must work with each contracted MCO to ensure the provider’s system is able to send information to HHAeXchange. Providers should begin discussing training and system options with their contracted MCO(s) in order to implement EVV by September 2019.

For participant-directed programs in the Office of Long-Term Living (OLTL) waivers, the vendor fiscal agent — Public Partnerships, LLC (PPL) — will be utilizing their EVV system, Time4Care, to satisfy EVV requirements.

Office of Developmental Programs (ODP)

• Office of Developmental Programs (ODP) EVV Technical Guide — Version 3.0

Consolidated, Person/Family Directed Support Waiver (P/FDS), Community Living Waiver, Adult Community Autism Program (ACAP), and Intellectual Disabilities/Autism (ID/A) Base Services (Includes Agency and Participant-Directed Services)

• Companion
  
• In-Home and Community Support
  
• Respite (unlicensed settings only)
  
• Homemaker

Adult Autism Waiver

• Community Support
• Respite (unlicensed settings only)

Adult Community Autism Program (ACAP)

• Specialized skill development
• Respite (unlicensed settings only)
• Homemaker
• Personal assistance

Office of Medical Assistance Programs (OMAP)

PCS are home health aide or certified nurse assistant services provided to individuals under 21 years of age by a home health agency.

More informaton is available for EVV requirement for PCS providers.

EVV Error Status Codes

• View a full list of the service codes and modifiers

• Alternative EVV Provider Testing Quick Reference Guide

Provider Training

DHS Sandata Training Materials

• EVV Sandata Training Guide
  
• Sandata Supplemental Material — Updated April 2020
• PA Service ID List for PA DHS Sandata System
  

Independent Web-Based Training

This online self-paced, training method allows participants to access online, role-specific training materials independently. The materials are available 24 hours a day, seven days a week for the life of the program. Independent web-based training can be a great resource as a training refresher or a way to train new providers.

• Duration: Self-paced.
• Participation: There is no limit on the number of agency employees that can participate in web-based training.

The first person to complete training from your agency will receive the Welcome Kit with security credentials to DHS Sandata EVV. The Welcome Kit will be sent via email to the appropriate business email that is linked to the registered account. Once received, the administrator will have the security credentials to provide log-in access to the EVV users in your agency.

If you have any questions about training registration, please call the Pennsylvania EVV Support Hotline at 1-800-248-2152. Any additional questions can be sent via email to ra-pwevvnotice@pa.gov.