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    ​School-Based ACCESS Program (SBAP)

    Local Education Agencies (LEAs) enrolled in the Medicaid (Medical Assistance) Program can receive reimbursement for School-Based ACCESS Program (SBAP) services for the delivery of direct health-related services to students in the school setting and for Medicaid-allowable administrative services.   

     

    SBAP services can be reimbursed when provided to MA-eligible students aged 3 through 20 when documented in an Individualized Education Program (IEP) or an Individualized Family Service Plan (IFSP).

    Important Upcoming Dates

    September 4, 2026
         Any changes to Annual Calendar/Work Schedules for Upcoming Quater (October-December 2026) Due

    September 11, 2026
    RMTS October-December 2026 Participants List Due

    September 18, 2026
    MAC April-June 2026 CPE Forms Available

    September 30, 2026
    MAC April-June 2026 CPE Forms Due
    All remaining CPE forms for 25-26 Due

    Notice:

    SBAP Handbook

    The Department provides a wide range of resources and supports to LEA providers.  

    The most utilized resource is the SBAP Handbook - Previous versions of the SBAP Provider Handbook may be accessed on our DHS Bulletin Search page.

    SBAP resources

    General SBAP

    Program Overview, Participation requirements, Reimbursement.

    Additional General SBAP Information

    SBAP Forms and Documents

    Medical practitioner authorization form, Provider logs, Parental consent document, Agreement to participate, Assistive device claiming packet, Self audit form

    SBAP Forms and Documents

    LEA Participation

    Enrolling in MA, LEA agreement to participate

    LEA Participation

    Random Moment Time Study (RMTS)

    Participating in RMTS, Cost pool, Calendars, Schedule review

    RMTS Information

    Direct Services

    Purpose of direct service, Reimbursement types, Reimbursement process, Claims submission process

    Direct Services

    MA Eligibility & Parental Consent

    Requirements for eligibility, Parental consent documents

    MA Eligibility & Parental Consent

    Cost Settlement

    What cost can be reported, Support for accurate reporting

    Cost Settlement

    Medicaid Administrative Claiming (MAC)

    Medicaid administrative activities, Quarterly costs reporting, All other requirements for MAC

    MAC Information

    Compliance and Oversight

    Quality assurance reviews, Oversight and monitoring reviews, BPI reviews

    Compliance and Oversight

    Contact