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    Pennsylvania Information Management System (PIMS)

    Manuals and Calendar​

    PIMS Proposed Changes

    Thank you for your participation in this year’s PIMS Change process.  Your feedback has been reviewed and discussed with senior management.  A summary of the decisions made for each proposed change can be found below. 

    2026-27 SY Proposed PIMS Changes

    Change NumberChange TitleDecision for SY26-27Template/AppPurposeDetails of the Change
    1Appendix B - Staff Assignment Codes (PDF)ApprovedVolume 2 Appendix B - Staff Assignment CodesRequested by the Certification program officeAdd Elements
    Adding fields for Acting Superintendent, Substitute Superintendent and Acting Assistant Superintendent
    2Updating Appendix AH - Job Description Codes (PDF)ApprovedStaff TemplateThis change enables LEAs to identify and assign the most accurate Job Description for each staff member.Code Set Change
    Removing: NLA - No LEA Access; NCH - No Change to Access
    Adding: SCL - School Leader; LDL - LEA/District Leader; NA - Not Applicable 
    3Change to Primary Disability Reporting (PDF)ApprovedSpecial Education TemplateChange reporting requirements for DD (Developmental Delay)Definition Change
    2134 Developmental Delay
    4ED Income Status Code (PDF)ApprovedStudent
    Student Snapshot    		To allow LEAs identified as CEP to accurately report Economically Disadvantaged status for students that would qualify based on NSLP income parameters. Currently these students do not meet Census Poor guidelines of 100% poverty income thresholds but would meet the 130% (free) or 185% (reduced) if the schools were using the same measures as those that review Meal Applications to determine poverty guidelines. Add Elements
    Adding valid values for "CEP income free equivalent" and "CEP income reduced equivalent"
    5Industry Credentials (Certification) Codes (PDF)ApprovedPIMS Manual Volume 2 Appendix QAdding/Modifying Industry Credentials to allow schools to report Industry Certifications.New Dataset
    Add Elements
    Definition Change
    Code Set Change

    See Attachment - Appendix Q (Excel)
    6Signed PDE 408 Form (PDF)ApprovedCTE Student Fact TemplateThere is a need for LEAs to track signed PDE 408 forms in their SIS.  There is a need for SISs to only pull students on the CTE Student Fact that have signed PDE 408 forms.  This new element would allow for this tracking and accurate reporting.Add Elements
    This field indicates if a student has completed and signed “Annual Educational and Occupational Objectives for Students Enrolled in a PDE Approved CTE Program” form (PDE-408) or a similar locally developed form directly related to the student’s enrollment in the CTE program reported within Field 6 (CIP Code) of this template for the reporting year. Adult students should enter Y for this field
    7Student Graduated (PDF)ApprovedCTE Student Fact TemplatePending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.
    Graduation status is tracked in the Student Template.  However, graduation status and CTE reporting occur at the same time. Graduation Cohort is not confirmed until after Perkins Performance Measures are well underway.  Graduation status is used to determine the CTE Status Type Code.     		Add Elements
    SECONDARY STUDENTS ONLY: Indicates whether the CTE student has graduated in the reporting year. Adult CTE Students should report N/A
    8Occupational Assessment Field - New (PDF)ApprovedCTE Student Fact TemplateThis field would allow us to know who is taking the NIMS and NOCTI test for the reporting school.  This field would help us match records from the testing file provide by PSU Greater Allegheny to the CTE Student Fact Template.
    This field would help to ensure only students meeting the requirements are tested.  The CTE Data Team will build DQE rules around this – CTE Status Type Code and CIP.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.    		Add Elements
    SECONDARY STUDENTS ONLY: This field would indicate which Occupational Assessment the CTE student is taking for the reporting school year. Adult CTE Students should enter N/A."
    Business Rules  SECONDARY STUDENTS ONLY: Indicate by NIMS, NOCTI, or N/A whether this CTE Student completed an occupational assessment based on the Field 6, CIP CODE.  LEAs should follow the guidance in the Guide to Student Occupational Testing to determine who should and should not be tested.
    9Perkins Program Hours Complete (Cumulative) - New (PDF)ApprovedCTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant, we need to know the number of program hours completed based on Final Grades, not Periodic Grades.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative total secondary CTE program technical component instructional hours the student successfully completed for the student’s reported CIP (Field 6 – CIP CODE) over the span of the student’s secondary education (not just this reporting year) within that CIP. LEAs should use final grades, year-end cumulative grades to tally successful hours. Hours awarded should come directly from the Program Year in the Planned Scope and Sequence for the CIP in the Career and Technical Information System (CATS). If the student passes the course, the student should be awarded all the hours in the program year. This field is only for Secondary CTE Students. Adult CTE Students should report 0.00
    10Total Perkins Program Hours Percent Complete (Cumulative) - New (PDF)ApprovedCTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant, we need to know the percent of the program completed based on Final Grades, not Periodic Grades.  This will allow us to build validation rules to ensure accurate data.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative percent of the (normally scheduled) total CTE program technical component hours the student successfully completed (passed) for the student’s reported program CIP CODE (Field 6). Refer to the technical component of the approved program’s scope and sequence in the Career and Technical Information System (CATS). This field is based on final grades, year-end cumulative grades. Adult CTE Students should report 0.00.
    11Year in CTE Program - NEW (PDF)ApprovedCTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative total secondary CTE program years for the student’s reported CIP (Field 6 – CIP CODE) over the span of the student’s secondary education (not just this reporting year) within that CIP. Only years with signed “Annual Educational and Occupational Objectives for Students Enrolled in a PDE Approved CTE Program” form (PDE-408) or a similar locally developed form should be counted for this field. Example - Four Year CTE Program, student is in  11th grade and is on track for graduation.  You would report 3.Two Year CTE Program, student is a returning 12th grader due to IEP goals.  You would report 3.This field is only for Secondary CTE Students. Adult CTE Students should report 1.
    12C4 - CTE Collection, Secondary Timeline (PDF)ApprovedCTE Student Fact
    CTE Student Industry Credentials
    Student Snapshot    		This change will require 2 different C4 CTE Collection buckets in PIMS - one for Adult and one for Secondary.  Templates would be the same for Secondary and Adult.  This change is necessary due to the eight Secondary CAR reports, NOCTI/NIMS Test Matching, and PDE Data Quality checks. Goal is to have a final Secondary Data Set by the end of August versus October to allow work to begin in September on the needed Secondary CAR reports.  Adult CTE Submission Timeline will remain the same as their programs run through June 30th. No change is needed on the Adult side due to Postsecondary data is not collected until September and there are only 3 CAR Performance Measures for Postsecondary (includes Adult data).Collection Window Change
    Collection Opens/Snapshot Enrolled on Date 5/14/2027
    Collection Closes/Snapshot Deadline 6/30/2027 noon
    PDE Review Window During Maintenance Window
    Correction Window 7/16 to 7/31
    ACS Due Date 7/31/2027
    13Assessment Test Session Field Addition (PDF)ApprovedStudentThe purpose of the additional fields is to give LEA's an easier way to add test session names for PSSA and Keystone assessments.  Currently, we are using the Homeroom field, which causes confusion.  The test session name field will correspond and be tied to what is coded in the assessment fields (212, 214-216) on the Student template.Add Elements
    1. PSSA ELA/Keystone Literature Test Session Name
    2. PSSA Math/Keystone Algebra Test Session Name
    3. PSSA Science/Keystone Biology Test Session Name
    14

    Cyber Charter School Annual Attendance Benchmark Reporting (PDF)

    		ApprovedStudent Fact TemplateTo allow reporting of student attendance benchmarks, in compliance with School Code Section 1327.2.New Dataset
    Add Dataset for reporting monthly attendance for cyber charter schools
    15

    Cyber Charter School Monthly Attendance Benchmark Reporting (PDF)

    		ApprovedStudent Fact TemplateTo allow reporting of student attendance benchmarks and unexcused absences, in compliance with School Code Section 1327.2.New Dataset
    Add Dataset for reporting monthly attendance for students who are truant or habitually truant for cyber charter schools
    16

    Adding Injury Code for Use or Abuse of Alcohol or Controlled Substance Necessitating Medical Treatment (PDF)

    		ApprovedIncident Offender
    Incident Victim    		Resolving a gap in reporting - there is currently no means to report when an offender or victim  requires medical treatment for use/abuse of alcohol or a controlled substance.Code Set Change
    Adding valid values for use or abuse of alcohol or controlled substance requirign medical treatment
    17

    Student Teacher Data Collection (PDF)

    		EliminatedStaff
    Staff Snapshot
    Staff Assignment (TBD)
    District Fact    		Collect student teachers PPIDs and where they student teach - to determine if they later become employed by that LEANew Dataset
    Adding Dataset to collect Student Teacher data
    18

    PIMS Manual, Volume 2, Appendix Q (PDF)

    		ApprovedCTE Student Industry CredentialClean, accurate data.  Remove duplicate industry credential.Remove Elements
    Remove 1100 from the Industry Credential List (Duplicate)
    19

    Add Indicator for Personal Finance Courses (PDF)

    		ApprovedCourseTo allow LEAs to say if the course is related to the mandatory personal finance course that a student will need to take once in grades 9-12 beginning in SY 26-27. Also to allow PDE to easily pull data for related to requests.Add Elements
    Indicator field for mandatory personal finance course

    PIMS Archive Manuals

    2023-2024

    2022-2023

    2021-2022

    2020-2021

    2019-2020

    2018-2019

    2017-2018

    2015-2016

    2014-2015  

    2013-2014

    2012-2013

    SES Provider PIMS 2011 (Excel)

    SES Provider V1.0 (Excel)