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    Pennsylvania Information Management System (PIMS)

    Manuals and Calendar​

    PIMS Proposed Changes

    As we have done in previous years, PDE is proposing to implement PIMS changes that are necessary to meet PDE's federal and state reporting requirements.  After reviewing the changes below, please provide your official comments. 

    2026-27 SY Proposed PIMS Changes

    Change NumberChange TitleTemplate/AppPurposeHigh Level Overview of Change
    1Appendix B - Staff Assignment Codes (PDF)Volume 2 Appendix B - Staff Assignment CodesRequested by the Division of Planning and Professional DevelopmentAdd Elements
    Adding fields for Acting Superintendent, Substitute Superintendent and Acting Assistant Superintendent
    2Updating Appendix AH - Job Description Codes (PDF)Staff TemplateThis change enables LEAs to identify and assign the most accurate Job Description for each staff member.Code Set Change
    Removing: NLA - No LEA Access; NCH - No Change to Access
    Adding: SCL - School Leader; LDL - LEA/District Leader; NA - Not Applicable 
    3Change to Primary Disability Reporting (PDF)Special Education TemplateChange reporting requirements for DD (Developmental Delay)Definition Change
    2134 Developmental Delay
    4ED Income Status Code (PDF)Student
    Student Snapshot    		To allow LEAs identified as CEP to accurately report Economically Disadvantaged status for students that would qualify based on NSLP income parameters. Currently these students do not meet Census Poor guidelines of 100% poverty income thresholds but would meet the 130% (free) or 185% (reduced) if the schools were using the same measures as those that review Meal Applications to determine poverty guidelines. Add Elements
    Adding valid values for "CEP income free equivalent" and "CEP income reduced equivalent"
    5Industry Credentials (Certification) Codes (PDF)PIMS Manual Volume 2 Appendix QAdding/Modifying Industry Credentials to allow schools to report Industry Certifications.New Dataset
    Add Elements
    Definition Change
    Code Set Change

    See Attachment - Appendix Q (Excel)
    6Signed PDE 408 Form (PDF)CTE Student Fact TemplateThere is a need for LEAs to track signed PDE 408 forms in their SIS.  There is a need for SISs to only pull students on the CTE Student Fact that have signed PDE 408 forms.  This new element would allow for this tracking and accurate reporting.Add Elements
    This field indicates if a student has completed and signed “Annual Educational and Occupational Objectives for Students Enrolled in a PDE Approved CTE Program” form (PDE-408) or a similar locally developed form directly related to the student’s enrollment in the CTE program reported within Field 6 (CIP Code) of this template for the reporting year
    7Student Graduated (PDF)CTE Student Fact TemplatePending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.
    Graduation status is tracked in the Student Template.  However, graduation status and CTE reporting occur at the same time. Graduation Cohort is not confirmed until after Perkins Performance Measures are well underway.  Graduation status is used to determine the CTE Status Type Code.     		Add Elements
    SECONDARY STUDENTS ONLY: Indicates whether the CTE student has graduated in the reporting year. Adult CTE Students should report N/A
    8Occupational Assessment Field - New (PDF)CTE Student Fact TemplateThis field would allow us to know who is taking the NIMS and NOCTI test for the reporting school.  This field would help us match records from the testing file provide by PSU Greater Allegheny to the CTE Student Fact Template.
    This field would help to ensure only students meeting the requirements are tested.  The CTE Data Team will build DQE rules around this – CTE Status Type Code and CIP.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.    		Add Elements
    SECONDARY STUDENTS ONLY: This field would indicate which Occupational Assessment the CTE student is taking for the reporting school year
    9Perkins Program Hours Complete (Cumulative) - New (PDF)CTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant, we need to know the number of program hours completed based on Final Grades, not Periodic Grades.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative total secondary CTE program technical component instructional hours the student successfully completed for the student’s reported CIP (Field 6 – CIP CODE) over the span of the student’s secondary education (not just this reporting year) within that CIP 
    10Total Perkins Program Hours Percent Complete (Cumulative) - New (PDF)CTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant, we need to know the percent of the program completed based on Final Grades, not Periodic Grades.  This will allow us to build validation rules to ensure accurate data.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative percent of the (normally scheduled) total CTE program technical component hours the student successfully completed (passed) for the student’s reported program CIP CODE (Field 6)
    11Year in CTE Program - NEW (PDF)CTE Student Fact TemplateTo assist the CTE Data Team with verifying who is a Perkins Concentrator/Participant.  Pending future testing rules, this field will assist in determining which students should be counted in CAR Performance Measures.Add Elements
    SECONDARY STUDENTS ONLY: The cumulative total secondary CTE program years for the student’s reported CIP (Field 6 – CIP CODE) over the span of the student’s secondary education (not just this reporting year) within that CIP
    12C4 - CTE Collection, Secondary Timeline (PDF)CTE Student Fact
    CTE Student Industry Credentials
    Student Snapshot    		This change will require 2 different C4 CTE Collection buckets in PIMS - one for Adult and one for Secondary.  Templates would be the same for Secondary and Adult.  This change is necessary due to the eight Secondary CAR reports, NOCTI/NIMS Test Matching, and PDE Data Quality checks. Goal is to have a final Secondary Data Set by the end of August versus October to allow work to begin in September on the needed Secondary CAR reports.  Adult CTE Submission Timeline will remain the same as their programs run through June 30th. No change is needed on the Adult side due to Postsecondary data is not collected until September and there are only 3 CAR Performance Measures for Postsecondary (includes Adult data).Collection Window Change
    Collection Opens/Snapshot Enrolled on Date 5/14/2027
    Collection Closes/Snapshot Deadline 6/30/2027 noon
    PDE Review Window During Maintenance Window
    Correction Window 7/16 to 7/31
    ACS Due Date 7/31/2027
    13Assessment Test Session Field Addition (PDF)StudentThe purpose of the additional fields is to give LEA's an easier way to add test session names for PSSA and Keystone assessments.  Currently, we are using the Homeroom field, which causes confusion.  The test session name field will correspond and be tied to what is coded in the assessment fields (212, 214-216) on the Student template.Add Elements
    1. PSSA ELA/Keystone Literature Test Session Name
    2. PSSA Math/Keystone Algebra Test Session Name
    3. PSSA Science/Keystone Biology Test Session Name
    14Cyber Charter School Annual Attendance Benchmark Reporting (PDF)Student Fact TemplateTo allow reporting of student attendance benchmarks, in compliance with School Code Section 1327.2.New Dataset
    Add Dataset for reporting monthly attendance for cyber charter schools
    15Cyber Charter School Monthly Attendance Benchmark Reporting (PDF)Student Fact TemplateTo allow reporting of student attendance benchmarks and unexcused absences, in compliance with School Code Section 1327.2.New Dataset
    Add Dataset for reporting monthly attendance for students who are truant or habitually truant for cyber charter schools
    16Adding Injury Code for Use or Abuse of Alcohol or Controlled Substance Necessitating Medical Treatment (PDF)Incident Offender
    Incident Victim    		Resolving a gap in reporting - there is currently no means to report when an offender or victim  requires medical treatment for use/abuse of alcohol or a controlled substance.Code Set Change
    Adding valid values for use or abuse of alcohol or controlled substance requirign medical treatment
    17Student Teacher Data Collection (PDF)Staff
    Staff Snapshot
    Staff Assignment (TBD)
    District Fact    		Collect student teachers PPIDs and where they student teach - to determine if they later become employed by that LEANew Dataset
    Adding Dataset to collect Student Teacher data
    18PIMS Manual, Volume 2, Appendix Q (PDF)CTE Student Industry CredentialClean, accurate data.  Remove duplicate industry credential.Remove Elements
    Remove 1100 from the Industry Credential List (Duplicate)
    19Add Indicator for Personal Finance Courses (PDF)CourseTo allow LEAs to say if the course is related to the mandatory personal finance course that a student will need to take once in grades 9-12 beginning in SY 26-27. Also to allow PDE to easily pull data for related to requests.Add Elements
    Indicator field for mandatory personal finance course

    PIMS Archive Manuals

    2023-2024

    2022-2023

    2021-2022

    2020-2021

    2019-2020

    2018-2019

    2017-2018

    2015-2016

    2014-2015  

    2013-2014

    2012-2013

    SES Provider PIMS 2011 (Excel)

    SES Provider V1.0 (Excel)