Grant Contract Related
| Criteria | Points |
|---|---|
| Agency has multiple grants from Division of Adult Education. | 2 |
| Total of division grants is greater than $1,000,000 | 4 |
| Total of division grants is less than $250,000. | 3 |
| Final Expenditure Report (FER) local match entries did not include all required information. | 2 |
| Budget revision/ FER from previous year included unplanned expenditures on supplies or equipment late in the year. | 3 |
| Agency expended less than 90 percent of any subproject or budget. | 2 |
| Agency did not spend 5 percent of state funds on volunteer classroom aides. | 3 |
Situational
| Criteria | Points |
|---|---|
| Agency is a new grantee in most recent competition or agency awarded new grant type in the most recent competition. | 10 |
| Agency has a new sub grantee in the most recent competition. | 4 |
| Agency discontinued a contract with a sub grantee during the current grant cycle. | 1 |
| Agency has one sub grantee. | 3 |
| Agency has two or more sub grantees. | 5 |
| More than 50 percent of program staff is part time. | 4 |
| Program administrator has been in the role for less than two years. | 5 |
| Data quality specialist has been in the role for less than 12 months. | 3 |
| Agency changed (expanded or reduced) its service area during the grant cycle. | 3 |
| Agency provides services in more than two counties. | 3 |
| Agency has not been monitored in the last five years. | 5 |
Reporting
| Criteria | Points |
|---|---|
| Agency submitted FER or quarterly report late at least once. | 3 |
| Agency submitted Program Improvement/Professional Development Worksheet late. | 1 |
| Agency submitted the Data Quality Validation form late. | 1 |
| Agency should have submitted a budget revision prior to submitting the FER but did not. | 2 |
| Agency requested an extension for grant submission. | 2 |
| Grant(s) returned to agency for corrections more than twice. | 5 |
| Agency submitted a budget revision in previous year without discussing it with the advisor first. | 1 |
| Agency did not resubmit returned grant/quarterly reports/FERs OR did not contact the advisor to discuss required changes within one week of return. | 5 |
| Agency responded to the surveys late. | 3 |
| Agency submitted Program Improvement Team minutes late. | 2 |
Leadership
| Criteria | Points |
|---|---|
| Program administrator has less than 25 percent of time to administer division grants. | 5 |
| Staff did not attend annual kick off or other required meetings. | 3 |
| Program staff are administering standardized assessments without the required training. | 4 |
| New agency staff did not complete onboarding or required training within the time period mandated in the guidelines. | 2 |
| Agency did not submit a copy of their collaborative report on workforce development planning with WIOA partners to the division. | 2 |
Data Entry and Collection
| Criteria | Points |
|---|---|
| More than 10 percent of attendance entries are not entered within 14 days. | 5 |
| Agency invalidated 2 percent or 15 assessments, whichever is greater. | 2 |
| In eData, it appears that the agency does not enter students’ actual attendance hours accurately (all attendance hours the same). | 4 |
Performance - Most Recent Program Year
| Criteria | Points |
|---|---|
| Actual enrollment was 85 percent or lower of contracted enrollment. | 2 |
| Overall educational functioning level gain was in the first (bottom) quartile. | 5 |
| Overall educational functioning level gain was in the second quartile. | 3 |
| Difference between reported individuals and enrolled participants is greater than 20 percent or less than 5 percent. | 5 |