PA W-2 Wage Records (EFW2)
RA Record Specifications
Column |
Starting Position |
Ending Position |
Max Length |
Data Format |
Required |
---|---|---|---|---|---|
Record Identifier |
1 |
2 |
2 |
Must be "RA". |
Yes |
Submitter Entity ID |
3 |
11 |
9 |
9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. |
Yes |
RE Record Specifications
Column |
Starting Position |
Ending Position |
Max Length |
Data Format |
Required |
---|---|---|---|---|---|
Record Identifier |
1 |
2 |
2 |
Must be "RE". |
Yes |
Tax Year |
3 |
6 |
4 |
4-digit value of the year reported. |
Yes |
Agent Indicator Code |
7 |
7 |
1 |
If applicable, enter one of the following codes: |
|
Employer Entity ID |
8 |
16 |
9 |
9-digit Entity ID number for business being filed. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. |
Yes |
Agent Entity ID |
17 |
25 |
9 |
If you entered a "1" in the Agent Indicator Code field, enter the client-employer's Entity ID for which you are an Agent. |
|
Employer Name |
40 |
96 |
57 |
Name of the business for which taxes are being filed. |
Yes |
Location Address |
97 |
118 |
22 |
Employer Location Address |
|
Delivery Address |
119 |
140 |
22 |
Employer Delivery Address |
Yes |
City |
141 |
162 |
22 |
City, Town, etc. APO, FPO, DPO for U.S. Military Address. |
Yes |
State Abbreviation |
163 |
164 |
2 |
U.S. States use 2 character abbreviation code. |
Yes |
Zip Code |
165 |
173 |
9 |
U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US". |
Yes |
RS Record Specifications
Column |
Starting Position |
Ending Position |
Max Length |
Data Format |
Required |
---|---|---|---|---|---|
Record Identifier |
1 |
2 |
2 |
Must be "RS". |
Yes |
State Code |
3 |
4 |
2 |
State Code "42" for PA. |
Yes |
Employee SSN |
10 |
18 |
9 |
9-digit number for employee Social Security Number (SSN). Enter it as "000000000" if the ITIN is entered. |
Yes |
Employee First Name |
19 |
33 |
15 |
Employee First Name |
|
Employee Middle Name/Initial |
34 |
48 |
15 |
Employee Middle Name/Initial |
|
Employee Last Name |
49 |
68 |
20 |
Employee Last Name |
Yes |
Suffix |
69 |
72 |
4 |
Employee Name Suffix |
|
Location Address |
73 |
94 |
22 |
Employee Location Address or Delivery Address is required |
Yes |
Delivery Address |
95 |
116 |
22 |
Employee Location Address or Delivery Address is required |
Yes |
City |
117 |
138 |
22 |
City, Town, etc. APO, FPO, DPO for U.S. Military Address. |
Yes |
State Abbreviation |
139 |
140 |
2 |
U.S. States use 2 character abbreviation code. Required if the Country Code entered is "US". |
Yes |
Zip Code |
141 |
149 |
9 |
U.S. addresses use max 9-digit Zip Code. Required if the Country Code entered is "US". |
Yes |
Foreign State/Province |
155 |
177 |
23 |
Canadian Providences use 2 character abbreviation, Mexico Federal Districts use 3 character abbreviation, U.K. County use county name etc., U.S. Military Addresses use AE, AP, or AA, 30 characters max. Required if the Country Code entered is other than "US". |
|
Foreign Postal Code |
178 |
192 |
15 |
Canadian/Mexico Postal Code, U.K. Postal Code, etc., use max 15 characters. Required if the Country Code entered is other than "US". |
|
Country Code |
193 |
194 |
2 |
2 character country code as specified in EFW2 Publication 42-007. |
|
Account Number |
248 |
255 |
8 |
The 8-digit Withholding ID containing no dashes or spaces. |
Yes |
State Taxable Wages |
276 |
286 |
11 |
Numeric only including 2 decimal places. Do not report negative figures. |
Yes |
State Income Tax Withheld |
287 |
297 |
11 |
Numeric only including 2 decimal places. Do not report negative figures. |
Yes |
Employee ITIN |
338 |
346 |
9 |
Employee Individual Tax Identification Number (ITIN). Enter Employee SSN as "000000000" if the Employee ITIN is entered. |
|
RV Record Specifications
Column |
Starting Position |
Ending Position |
Max Length |
Data Format |
Required |
---|---|---|---|---|---|
Record Identifier |
1 |
2 |
2 |
Must be "RV". |
Yes |
State Code |
3 |
4 |
2 |
State Code "42" for PA. |
Yes |
Tax Year |
5 |
8 |
4 |
4-digit value of year reported. |
Yes |
Account Number |
9 |
16 |
8 |
The 8-digit Withholding ID containing no dashes or spaces. Must match with the Account Number in first RS Record. |
Yes |
Employer Entity ID |
17 |
25 |
9 |
9-digit Entity ID number for submitter's business. Usually a Federal Employer Identification Number (FEIN) or Social Security Number (SSN), containing no dashes or spaces. Must match with Employer Entity ID in RE record. |
Yes |
Total Records Count |
26 |
32 |
7 |
Total count of all RS records. Numeric only without decimals. |
Yes |
Total PA Taxable Wages |
33 |
47 |
15 |
Total of "State Taxable Wages" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character. |
Yes |
Total PA Tax Withheld |
48 |
62 |
15 |
Total of "State Income Tax Withheld" from RS records. Numeric only including 2 decimal places. Do not include decimal "." character. |
Yes |
RF Record Specifications
Column |
Starting Position |
Ending Position |
Max Length |
Data Format |
Required |
---|---|---|---|---|---|
Record Identifier |
1 |
2 |
2 |
Must be "RF". |
Yes |