Records, and the information they contain, are the lifeblood of government activity and one of the keys to making government more responsive, efficient, and transparent. The Commonwealth Records Management Program controls the creation, use, maintenance, preservation and disposition of records of state agencies. It is each agency's responsibility to establish and maintain a continuing program for the management of its records.
Policies
- Executive Order 1992-1: Records Management
- Management Directive 210.5: The Commonwealth's Enterprise Records Management Program
- Manual 210.1: Commonwealth of Pennsylvania Employee Records Management Manual
- Manual 210.7: State Records Management Manual
- Manual 210.9: The Commonwealth's General Records Retention and Disposition Schedule
About the office
Pennsylvania’s state records management program guides the creation, use, maintenance and disposition of state documentations and information. The program ensures that agencies subject to the Administrative Code of 1929, agencies under the Governor’s jurisdiction and entities that use the State Records Center, apply policies and activities in a consistent manner that enables effective and transparent operations.
The Office of Administrations’ Office of Continuity and Records Information Management carries out Executive Order 1992-1, which requires the Secretary of Administration to administer the Commonwealth’s record management program by drafting policies, standards, and procedures to control the use, maintenance, retention and disposition of records.
The Office of Continuity and Records Information Management also:
- Issues management directives, manuals, executive orders, general retention schedules and education and training.
- Provides statements of policy and procedure on behalf of issuing agencies through the directives management process.
- Coordinates the review, analysis and process of executive orders.
- Coordinates the review, analysis, and process of the resolution system for non-regulatory actions of the Executive Board.
- Processes Sunshine Act public meeting notices for the Harrisburg area.
- Leads the Commonwealth’s continuity and preparedness efforts in Continuity of Operations (COOP), Continuity of Government (COG), and Enduring Constitutional Government (ECG).
The Pennsylvania Historical & Museum Commission implements Pennsylvania's state records management program and operates the state records center and the state archives.
Contact
Enterprise Records Management
Office of Administration
510 Finance Building
Harrisburg, PA 17120 717.783.5055 phone
Email
State Museum Building
300 North Street,
Harrisburg, PA 17120
Phone: 717.787.3362
Email (State)
Email (Local)